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[Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.

0 votes

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.

Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.

Thanks,
AlanClark

[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#Agenda


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asked Mar 25, 2015 in openstack-board by Alan_Clark (2,780 points)   4 5
retagged Apr 14, 2015 by admin

19 Responses

0 votes

Hello Alan,

Can we have an agenda item to discuss the establishment of an organisation
wide diversity policy and a committee to oversee that?

I know we discussed this at some length in the last meeting but nothing
formal was agreed upon. I would like to see something formal come out of
this discussion.

regards,

Kavit

Kavit Munshi

Aptira - Asia Pacific’s leading provider of OpenStack

Direct/mobile: +91 971 292 9850

General enquiries: +61 2 8030 2333

Australia toll free: 1800 APTIRA

Website aptira.com

Twitter @aptira https://twitter.com/aptira

On 26 March 2015 at 04:23, Alan Clark aclark@suse.com wrote:

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March 30th
so that I may post and distribute the materials to the board prior to the
meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding an
Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#Agenda


Foundation-board mailing list
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responded Mar 25, 2015 by Kavit_Munshi (920 points)   1
0 votes

Alan,

DefCore has updates on process draft and possible action to approve 2015.04 Guideline.

10 minutes max.

Rob

On Mar 25, 2015 5:53 PM, Alan Clark aclark@suse.com wrote:

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific. 

Committee Chairs and Directors please send me items you would like on the agenda.  I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1].  Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.

Thanks,
AlanClark

[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#Agenda


Foundation-board mailing list
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responded Mar 26, 2015 by Rob_Hirschfeld (2,980 points)   1 4 6
0 votes

Hi Kavit,

As per the last board meeting, the transparency committee is going to take up this topic. Sean is planning to call a meeting prior to the next board meeting. Let's give the committee the opportunity to meet.

AlanClark

>
Hello Alan,

Can we have an agenda item to discuss the establishment of an organisation
wide diversity policy and a committee to oversee that?

I know we discussed this at some length in the last meeting but nothing
formal was agreed upon. I would like to see something formal come out of
this discussion.

regards,

Kavit

Kavit Munshi

Aptira - Asia Pacific’s leading provider of OpenStack

Direct/mobile: +91 971 292 9850

General enquiries: +61 2 8030 2333

Australia toll free: 1800 APTIRA

Website aptira.com

Twitter @aptira https://twitter.com/aptira

On 26 March 2015 at 04:23, Alan Clark aclark@suse.com wrote:

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March 30th
so that I may post and distribute the materials to the board prior to the
meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding an
Executive Session during the meeting.

Thanks,
AlanClark

[1]

https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#Ag
enda


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responded Mar 26, 2015 by Alan_Clark (2,780 points)   4 5
0 votes

On 03/26/2015 07:57 PM, Alan Clark wrote:
Hi Kavit,

As per the last board meeting, the transparency committee is going to
take up this topic. Sean is planning to call a meeting prior to the
next board meeting. Let's give the committee the opportunity to
meet.

Another point I recall discussing was that if it turns out a separate
committee is needed, it would be great for someone to write up a more
formal and complete committee proposal covering scope and objectives. I
think that would really help in having a more productive discussion on
how to move forward. I absolutely agree that diversity is important and
worthwhile to discuss.

--
Russell Bryant


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responded Mar 27, 2015 by Russell_Bryant (19,240 points)   2 3 8
0 votes

(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some feedback
questions to the user survey? Presently there is only one non-technical
question in the survey about what folks hope to see as priorities or
something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale
of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how
satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff, and
so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management presently
and this is a pretty standard mechanism used by organisations worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March
30th so that I may post and distribute the materials to the board prior to
the meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding
an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting

Agenda


Foundation-board mailing list
Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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responded Mar 27, 2015 by Tristan_Goode (1,740 points)   2
0 votes

I think the best way to capture the feedback would be through a survey to the foundation membership. The user survey is already quite long, baked for this round, and has a different primary purpose,

This could include NPS* style questions which are a very standard and useful way to capture such feedback on an ongoing basis.

We can have cover TC, Board, Staff, and foundation overall + general feedback box and still keep it short enough to get a meaningful response rate.

If we do it annually we can compare the scores over time.

I can get this rolling if there is general support.

Mark

*http://www.netpromoter.com/why-net-promoter/know

On Mar 26, 2015, at 11:50 PM, Tristan Goode tristan@aptira.com wrote:

(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some feedback
questions to the user survey? Presently there is only one non-technical
question in the survey about what folks hope to see as priorities or
something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale
of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how
satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff, and
so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management presently
and this is a pretty standard mechanism used by organisations worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March
30th so that I may post and distribute the materials to the board prior to
the meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding
an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting

Agenda


Foundation-board mailing list
Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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Foundation@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation


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responded Mar 27, 2015 by mark_at_openstack.or (1,960 points)   1 3
0 votes

The target for the user survey should be those using OpenStack (i.e. deployers, application developers and consumers of OpenStack clouds). The scope for feedback on the MB/TC/... should be all members of the foundation (including the OpenStack developers themselves).

Thus, I would not be in favour of including these questions into the user survey.

Tim

-----Original Message-----
From: Mark Collier [mailto:mark@openstack.org]
Sent: 27 March 2015 12:36
To: Tristan Goode
Cc: Foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack
Board meeting call for agenda items; Board packet materials due by Monday
March 30th.

I think the best way to capture the feedback would be through a survey to the
foundation membership. The user survey is already quite long, baked for this
round, and has a different primary purpose,

This could include NPS* style questions which are a very standard and useful way
to capture such feedback on an ongoing basis.

We can have cover TC, Board, Staff, and foundation overall + general feedback
box and still keep it short enough to get a meaningful response rate.

If we do it annually we can compare the scores over time.

I can get this rolling if there is general support.

Mark

*http://www.netpromoter.com/why-net-promoter/know

On Mar 26, 2015, at 11:50 PM, Tristan Goode tristan@aptira.com wrote:

(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some
feedback questions to the user survey? Presently there is only one
non-technical question in the survey about what folks hope to see as
priorities or something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a
scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied,
how satisfied were you that the board met goal X in 2014? 1 2 3 4
5 6 7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3
4 5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3
4 5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff,
and so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management
presently and this is a pretty standard mechanism used by organisations
worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon -
2pm pacific.

Committee Chairs and Directors please send me items you would like on
the agenda. I need the materials for the board packet by EOB Monday
March 30th so that I may post and distribute the materials to the
board prior to the meeting. (Please tell me if materials need to be
marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be
holding an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMee
ting

Agenda


Foundation-board mailing list
Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation


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responded Mar 27, 2015 by Tim_Bell (16,440 points)   1 8 10
0 votes

Agreed.

A separate survey is exactly what I had in mind, directly to membership.

As I said I can volunteer to make this happen also.

On Mar 27, 2015, at 6:43 AM, Tim Bell Tim.Bell@cern.ch wrote:

The target for the user survey should be those using OpenStack (i.e. deployers, application developers and consumers of OpenStack clouds). The scope for feedback on the MB/TC/... should be all members of the foundation (including the OpenStack developers themselves).

Thus, I would not be in favour of including these questions into the user survey.

Tim

-----Original Message-----
From: Mark Collier [mailto:mark@openstack.org]
Sent: 27 March 2015 12:36
To: Tristan Goode
Cc: Foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack
Board meeting call for agenda items; Board packet materials due by Monday
March 30th.

I think the best way to capture the feedback would be through a survey to the
foundation membership. The user survey is already quite long, baked for this
round, and has a different primary purpose,

This could include NPS* style questions which are a very standard and useful way
to capture such feedback on an ongoing basis.

We can have cover TC, Board, Staff, and foundation overall + general feedback
box and still keep it short enough to get a meaningful response rate.

If we do it annually we can compare the scores over time.

I can get this rolling if there is general support.

Mark

*http://www.netpromoter.com/why-net-promoter/know

On Mar 26, 2015, at 11:50 PM, Tristan Goode tristan@aptira.com wrote:

(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some
feedback questions to the user survey? Presently there is only one
non-technical question in the survey about what folks hope to see as
priorities or something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a
scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied,
how satisfied were you that the board met goal X in 2014? 1 2 3 4
5 6 7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3
4 5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3
4 5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff,
and so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management
presently and this is a pretty standard mechanism used by organisations
worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon -
2pm pacific.

Committee Chairs and Directors please send me items you would like on
the agenda. I need the materials for the board packet by EOB Monday
March 30th so that I may post and distribute the materials to the
board prior to the meeting. (Please tell me if materials need to be
marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be
holding an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMee
ting

Agenda


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http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation


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responded Mar 27, 2015 by mark_at_openstack.or (1,960 points)   1 3
0 votes

Added to the agenda.

AlanClark

>
(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some feedback
questions to the user survey? Presently there is only one non-technical
question in the survey about what folks hope to see as priorities or
something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale
of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how
satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff, and
so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management presently
and this is a pretty standard mechanism used by organisations worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March
30th so that I may post and distribute the materials to the board prior to
the meeting. (Please tell me if materials need to be marked confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding
an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting

Agenda


Foundation-board mailing list
Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


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responded Mar 27, 2015 by Alan_Clark (2,780 points)   4 5
0 votes

Hi,

I am not a board member, but has an opinion on this.

The questionnaires looks more like performance evaluation question, not
non-technical survey question. Although it might be useful to know how
people think of activities of the board, IMHO, any kind of performance
evaluation should be carefully treated to avoid any unnecessary confusion.
In other word, before we discuss whether we put these questions on public,
we should discuss what area we need to increase more feedback. There are
already several committees, working groups to actively gather members'
feedback. To know what area is missing is the first thing to discuss. Once
everyone agrees we need more feeeback from members on Board's activity,
then we start discuss how we do that.

IMHO, asking people with scale on something's performance is careful thing
to do, because it becomes "score", not an opinion. Since this is not a
question everyone must participate, there might be some situation most
people does not answer since they have less opinon, but only certain people
with negative opinion participates. Then, we gets very low score on the
performance evaluation without majority participation. IMHO, that is one of
the reason to more carefully make these kind of questions with clear
puopose of what we want to get out of these questions.

Thank you hearing me. :)

Cheers,


Jaesuk Ahn, Ph.D.

On 2015년 3월 28일 (토) 04:50 Alan Clark aclark@suse.com wrote:

Added to the agenda.

AlanClark

>
(Putting this out to the Foundation list also for wider input)

Can I please propose a quick board discussion around improving the
feedback to the organisation, perhaps very easily by adding some feedback
questions to the user survey? Presently there is only one non-technical
question in the survey about what folks hope to see as priorities or
something like that. I'd be hoping to see questions like...

1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale
of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how
satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6
7
8 9 10
2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4
5
6 7 8 9 10
3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4
5
6 7 8 9 10

...and so on for TC performance, interactions with Foundation staff, and
so on.

From what I can tell, we have a way to go to improving feedback to the
Foundation on governance, organisation and overall management presently
and this is a pretty standard mechanism used by organisations worldwide.

I'd welcome feedback from anyone in this area. It may be that the user
survey isn't the best place to add this, but I feel like there is
definitely room for discussion here.

Cheers
Tristan

-----Original Message-----
From: Alan Clark [mailto:aclark@suse.com]
Sent: Thursday, 26 March 2015 9:53 AM
To: foundation-board@lists.openstack.org
Subject: [Foundation Board] April 2 OpenStack Board meeting call for
agenda items; Board packet materials due by Monday March 30th.

The next OpenStack board meeting will be held on April 2nd at 12noon -
2pm
pacific.

Committee Chairs and Directors please send me items you would like on the
agenda. I need the materials for the board packet by EOB Monday March
30th so that I may post and distribute the materials to the board prior
to
the meeting. (Please tell me if materials need to be marked
confidential.)

I've started drafting the agenda[1]. Expecting topics from several
committees, it's going to be a very full agenda. We will also be holding
an Executive Session during the meeting.

Thanks,
AlanClark

[1]
https://wiki.openstack.org/wiki/Governance/Foundation/
2Apr2015BoardMeeting

Agenda


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responded Mar 27, 2015 by Jaesuk_Ahn (940 points)   1 3
...