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[OpenStack Foundation] [Diversity Work Group] Meeting Time Doodle results

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Team - Thanks to all of you who participated in the Doodle. Based on your responses we have selected 2 meeting times:
Thursday 17:00 UTC
Thursday 5:00 UTC
Hopefully this will provide opportunity for those interested in the community to join the team meetings.

The Foundation has created an IRC channel for us to use for all team meetings. It is #openstack-diversity

In the last meeting, we discussed meeting weekly, alternating between the 2 meeting times. Here's the plan for the next 4 meetings.
July 16: 5:00 UTC
July 23: 17:00 UTC
July 30: 5:00 UTC
August 6: 5:00 UTC

This info will also be posted to the wiki ( and the IRC Meeting repo (


From: Egle Sigler []
Sent: Friday, June 19, 2015 12:07 PM
Subject: [OpenStack Foundation] First diversity working group notes

Thank you everyone for attending today's meeting. We had lots of great discussion, and some concrete action items.

IRC notes:

Notes from etherpad:

Info on OpenStack IRC:
Web IRC link if you are not using IRC client:
Meetbot quick reference guide:

Next meeting etherpad:

The initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meeting
The Agenda is:
· Introductions
Niki Acosta, Cloud Evangelist, Cisco
jfleet> jfleet Cloud304 EST
Imad Sousou - Intel
* kavit Kavit Munshi - Aptira IST
Rainya Mosher, Product Manager, Rackspace
Nina Goradia, IBM, CST
OpenStack Operations Engineer, Comcast EDT
Alan Clark SUSE
Egle Sigler, Principal Architect at Rackspace CST
* jbryce works at OpenStack Foundation
Val Wanjura, Technical Ops Mgr, Rackspace
Gerd Pruessmann, Deutsche Telekom AG
Lauren Sell, OpenStack Foundation
Victor Morales - Intel
Claire Massey, OpenStack Foundation CST
Waldemar Znoinski - Intel
Tamara Johnston, EMC Global Services - Cloud PST
Carol Barrett, Intel
Rocky Grober, Huawei, PDT
Mauri Whalen - Intel
Megan Rossetti - Comcast, EDT
Vince Brunssen - IBM
Amanda Plimpton - SwiftStack PT
[13:50:49] AEST

· Mission Discussion and definition of Diversity -

  • Charter discussion: feedback from Vancouver was that the operational scope was too broad

  • Possible Definitions
    § [13:13:47] diversity - eliminate bias on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status, and socioeconomic status.
    § [13:13:54] diversity, noun, : the quality or state of having many different forms, types, ideas, etc. : the state of having people who are different races or who have different cultures in a group or organization
    § [13:14:54] for me diversity is really about getting a variety of thought more than anything; so that any problem has lots of diferent viewpoints and experiences coloring the outcome; [13:16:04] and that variety comes from different disciplines (engineers, devs, qa, ux, ops, product managers) as well as cultural and gender backgrounds
    § Top areas of focus for diversity: GENDER (male to female ratio); GEOGRAPHIC (downloads, contribution, and attendance by country; what countries / regions have low or NO representation?); CULTURE
    § Other areas of future exploration: religion, age, disability

  • Discuss proposal to engage a Consultant/Coach to assist this work group
    · Review proposed work plan, gather feedback, and owners
    · Next Steps
    · Meeting Frequency

  • [13:45:09] And next step is have a meeting that is 12 hours different to this one, and include others before deciding on anything

  • [13:48:30] I wonder if we want to have weekly meetings, given the interest, and alternate them between US/EMEA-friendly and APAC/Japan-friendly?

  • [13:52:21] @eglute - hard to meet everyone's needs, but if we had 3 or 4 people in a core group for geographies who could serve as delegates, it might make it easier to get stuff done

  • [13:52:59] #action barrett to start 1-2 doodles to find the best times for us to meet?

  • · Interest/Need for alternating times to make the meetings globally accessible. Moving forward we'll use the mail list for work group discussions and meeting communications.

Action Items:
1)Define diversity policy
· volunteers:
· Target date for bringing draft to group for review: 2 weeks?
· Kavit Munshi (will lead + coordinate definition)
· ShillaSaebi
· Rainya
· Amandap
· Tristan
· Niki Acosta
· 2) Carol: Setup Doodles to find 2 good times for meeting every other week, alternating timing
· 3) NIki: Lead the process of getting nominations for Geo Ambassadors once the meeting times are set
· 4) Get charter ratified by BoD (review language objected to at Vancouver summit)
· 5)DiveristyStatement: prepare proposal to be presented to BoD to approve the formation of a diversity policy. Include wording in Code of Conduct (both of them). +1
Resources and Information:

Places doing "Diversity" well: Telstra, MIT

Proposed charter, as presented to the BoD in Vancouver:

May 15, 2015OpenStack Board Diversity Committee Charter
In an effort to assert and facilitate the incorporation of diversity policies into its overall strategy, the Board of Directors of the OpenStack Foundation is committed to fostering a more inclusive and welcoming place for all people to collaborate and drive innovation and design cutting-edge data center capabilities, while finding the best answers to our most pressing challenges.

This committee will sponsor and create programs that encourage diversity by identifying and removing the barriers that keep us from having a diverse, thriving community. The programs defined by this committee will apply to the Board of Directors, OpenStack Foundation, Technical Committee, PTLs, Developers and the entire OpenStack Community. Each program will have specific success metrics and the committee will provide regular updates on all programs to the Board as well as the Community.

Programs sponsored and/or created by the Diversity Committee will require Board of Directors approval. The committee will review existing Foundation programs and policies on regular basis to evaluate their performance and effectiveness. The committee will collaborate with the TC, User committee and the BoD to ensure that all programs are meeting their diversity goals.

Diversity is defined as all the ways people differ from one another including race, color, religion, sex, national origin, language, ancestry, age, disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation and other aspects. This includes elements such as personal background, experiences, education,thinking processes, approaches to problem solving and life experiences. Diversity takes into account similarities and differences in all individuals around the world and can involve multiple aspects, including geographic location, country of origin, economic class or position, cultural norms and traditional societal norms. The differences range from subtle nuances to very clear points of difference - this is the nature of diversity.

Charter Proposal by: Egle Sigler, Kavit Munshi, Imad Sousou

From Lauren Sell:

Summit Demographics & Community Building
Of course, the largest investment we make in global community building is moving the Summit location every six months. Changing locations and variables is an investment for the Foundation, but this practice dramatically impacts the makeup of our attendees and allows greater access to participate in the OpenStack community. For example, you can see the different geographical distribution across the four most recent Summits:

Hong Kong (Nov 2013) Summit Attendee Demographics (3,000 total attendees):
* 45% - APAC
* 41% - North America
* 12% - Europe
* 1% - Middle East
* 1% - Latin America

Hong Kong (Nov 2013) top countries w/ the most attendees, descending order:
* United States
* China
* Hong Kong
* Japan
* India
* United Kingdom
* Taiwan
* France
* Australia
* Korea

Atlanta Summit (May 2014) Attendee Demographics (4,500 total attendees):
* 81% North America
* 9% Europe
* 8% APAC
* 1% Middle East
* 1% Latin America

Atlanta (May 2014) top countries w/ the most attendees, descending order:
* United States
* Canada
* Japan
* France
* United Kingdom
* China
* India
* Israel
* Russia
* Germany

Paris Summit (Nov 2014) Attendee Demographics (4,700 total attendees):
* 47% Europe
* 35% North America
* 15% APAC
* 2% Middle East
* 1% Latin America

Paris (Nov 2014) top countries w/ the most attendees, descending order:
* United States
* France
* United Kingdom
* Germany
* China
* Japan
* India
* Canada
* Italy
* Switzerland

Vancouver Summit (May 2015) Attendee Demographics (5,600+ - updated count will be tallied on Monday night)
* 75% - North America
* 12% - Europe
* 10% - APAC
* 2% - Middle East
* 1% - Latin America

Vancouver (May 2015) top countries w/ the most attendees, descending order:
1) United States
2) Canada
3) Japan
4) UK
5) China
6) India
7) Germany
8) France
9) Israel
10) Russia

Each Summit, we've grown our Travel Support Program, where we cover flights and accommodations for contributors who may not be sponsored to make the trip:
* In Atlanta, the Foundation sponsored 21 people from 8 different countries for a total investment of 40,000 USD
* In Paris, the Foundation sponsored 20 people from 10 different countries for a total investment of 54,000 USD
* In Vancouver, the Foundation sponsored 28 people (7 female, 21 male) from 14 countries for a total investment of 60,000 USD

The Foundation also offers discounted and complementary Summit registration to University students, government and non-profit employees to make the event accessible.

In addition to the Summits happening every six months, we have more than 75 user groups around the world hosting regular user group meetings. Many of these groups host an "OpenStack Day" event in their region once per year, and the Foundation not only helps sponsor and organize these events, but also invests in trying to get a Staff member to attend or speak at each event. We invest an approximately 100,000 USD in the regional user group events, including these OpenStack Days and the annual birthday meetups each year.

You can find many of these metrics in the 2014 Annual Report:

wznoinsk: is it doable to get gender and other info from openstack Communit Member profile (i.e: when you register on you select your gender) to extend let's say StackAlytics?

Women of OpenStack
Women continue to be an underrepresented group in terms of community member demographics, Summit attendees and especially speakers. Percentage of Women attendees at OpenStack Summits:
* 7% - Hong Kong, Nov 2013
* 9% - Atlanta, may 2014
* 10% - Paris, Nov 2014
* 10% - Vancouver, May 2015

The last few Summits, several community members have worked to grow the Women of OpenStack (WOO) Program, which is planning several big acivities for Vancouver. This week, there will be a Women of OpenStack networking event sponsored by IBM and Intel on Sunday, we're sponsoring an "Allies Workshop" hosted by the Ada Initaitive Monday afternoon, and there will be a workshop happening Tuesday morning to identify actionable goals and plans over the next year. Also all of the #vBrownBag lightning talk speaking slots on Tuesday have been reserved for the Women of OpenStack. There is an opportunity for a similar group of community members to build and support diversity initiatives for OpenStack.

Additionally, the Foundation and OpenStack ecosystem companies have been strong sponsors of the GNOME Outreach for Women Program (now known as Outreachy). In 2014, the Foundation itself sponsored 4 interns, and the greater community sponsored 12 interns. The most difficult investment is coordination and time on behalf of mentors in the community, which we greatly appreciate.

Additional areas I think the committee should consider focusing on and investing in to improve diversity in our community are the global Ambassadors program, publishing / providing visibility into more diversity metrics, recruiting speakers for Summits and other events, and increased investment and support for the internationalization (translations) team.

Thank you,


Foundation mailing list
asked Jul 6, 2015 in openstack-foundation by Barrett,_Carol_L (3,380 points)   2 3
retagged Feb 4, 2016 by admin